What is ISO 19475 about?
ISO 19475 is an International Standard on electronic document management systems (EDMS) that aims to establish standardised methods for proper handling and usability of documents.
ISO 19475 specifies minimum requirements for the operation of a document management system in maintaining the authenticity, integrity and readability of documents managed.
ISO 19475 deals with methods and procedures for appropriately handling electronic documents in both legal and business context and establishes the policies for the storage of documents used as part of the work process.
ISO 19475 specifies document handling process that includes receiving, processing and delivering documents for delivery of document to another organization, storing the document in work process environment and approving the receipt of a document that is appropriate for a work process.
ISO 19475 establishes the policies for the storage of documents used as part of the work process. It also details the controls for performing the receipt and conversion process appropriately.
Who is ISO 19475 for?
ISO 19475 on minimum requirements for the storage of documents is relevant to:
- Organizations
- Legal offices
- Archives offices
Why should you use ISO 19475?
Reliability of a work process in an organization is demonstrated by effective evaluation of internal controls. Management is responsible for maintaining the authenticity and integrity of its documents as there is risk that the document can contain false information or the risk that is involved when delivering a document to another organization can degrade the reliability of the work processes.
Document handling process under ISO 19475 helps you in storing your documents properly and thus, helps in maintaining the integrity of your important documents.
Methods and procedures under ISO 19475 help you in establishing the policies for storage of your documents thus, helping in execution of the work processes.
ISO 19475 helps you in appropriately handling but as well as using the documents in both legal and business context.
ISO 19475 helps the user in improving the efficiency of work.
Overall, ISO 19475 can help you maintain reliability of received documents, integrity of process activities and incorporate operations that ensures authenticity of delivered documents.
