What is ISO/TR 21946 about?
ISO/TR 21946 provides guidance on how to carry out an appraisal for managing records. ISO/TR 21946 describes some of the products and outcomes that can be delivered using the results of the appraisal. As such, ISO/TR 21946 describes a practical application of the concept of appraisal.
ISO/TR 21946 provides:
- lists some of the main purposes for the appraisal;
- describes the importance of establishing the scope for the appraisal;
- explains how to analyse business functions and develop an understanding of their context;
- explains how to identify records requirements;
- describes the relationships between records requirements, business functions, and work processes;
- explains how to use risk assessment for making decisions related to records;
- lists options for documenting the results of appraisal;
- describes possible uses for the results of appraisal; and
- explains the importance of monitoring and review of the execution of appraisal decisions
Note: The advice on appraisal for managing records in this document can be used if an organization is implementing a management system for records (MSR) following ISO 30301.
Who is ISO/TR 21946 for?
ISO/TR 21946 on appraisal for managing records is useful for:
- All organizations
Why should you use ISO/TR 21946?
Appraisal for managing records is the recurrent process of evaluating business activities to determine which records need to be created and captured as well as how and how long the records need to be kept. ISO/TR 21946 provides an understanding of business activities and their contexts with:
- the identification of business needs, regulatory requirements, and societal expectations relating to records, and
- the assessment of opportunities and risks associated with the creation and management records.
